Hamilton–L.F. Wade (BDA/TXKF) Private Jet

For aviation catering at Bermuda’s L.F. Wade International Airport, Atlantic Aviation lists local catering coordination at its BDA facility. For a booked private charter, send your meal requirements through the operating carrier so catering stays connected to the aircraft and schedule. Use the contact details and ready-to-send brief below to organise the order. Atlantic Aviation BDA.

TXKF catering contact and key facts

Use the airport identifiers on your request so the delivery is clearly associated with the departing aircraft.

A catering brief ready to send

Copy this list into your message to the operating carrier or local coordinator and complete the relevant fields. For a new charter enquiry, leave unassigned aircraft details marked as pending.

• Airport and flight: TXKF / BDA, departure date, local departure time and destination.
• Aircraft: registration and type; identify any aircraft details still awaiting assignment.
• Passenger meals: number of portions, including children’s requirements, preferred dishes and drinks.
• Crew meals: quantities and preferences listed separately from passenger catering.
• Dietary requirements: identify the affected meal, ingredient exclusions, allergies and any required precautions against cross-contact.
• Substitutions: acceptable alternatives and any ingredients or brands that must remain unchanged.
• Service plan: when meals will be eaten and whether catering covers the departing flight or an onward sector.
• Available equipment: crew-verified refrigeration, reheating facilities, storage and tableware; mark anything still unresolved.
• Presentation: individual portions or shared dishes, packaging, labels, cutlery and serving utensils.
• Reception: receiving crew member or handler, reachable telephone number and requested handover time.
• Billing: invoice recipient, billing details, payment contact and person authorised to approve additions.

Before committing, obtain a written order summary covering the accepted menu, quantities, total and currency, delivery arrangements, deadlines, and amendment and cancellation terms. Keep that summary as the reference for the kitchen, handler and crew.

Choose a menu the aircraft can serve

Ready-to-eat meals suit a flight where reheating has not been agreed. A hot meal suits an aircraft whose equipment and crew service plan support the chosen dishes. Choose between them using the offered aircraft’s actual facilities; our guide to private jet interiors explains the cabin features to consider.

For passengers eating at different times, individually packed meals let the crew serve each portion separately. Shared platters suit passengers dining together when the cabin has suitable serving space. For an onward sector, separate the food by flight so the crew can identify what belongs to each service.

Give the supplier room to propose a workable alternative if the preferred dish cannot meet the preparation, packaging or allergy requirements. Resolve that choice before the order is placed.

Plan the handover at the Bermuda FBO

Use Atlantic’s published address to identify the facility, then have the handler specify the receiving point and delivery access instructions. For catering sourced from a restaurant in Hamilton, include the airport handover arrangements in the delivery instructions.

Assign responsibility for each step: collection, receipt at the FBO, storage before departure and loading onto the aircraft. This makes a missed handover easier to resolve without leaving the crew to trace the delivery.

Count catering boxes, drinks and service equipment alongside passenger luggage in the loading brief. The baggage planning guide helps describe the remaining load. Meals should travel with the supplier’s storage and reheating instructions, including what to do if departure is delayed.

Fit delivery around local operating arrangements

Atlantic’s Bermuda entry guidance lists arrival service hours of 08:00–20:00 and departure service hours of 07:00–22:00, with departures subject to after-hours approval. Flights after 18:00 incur overtime. Prior permission applies between 22:00 and 07:00; the airport is closed to normal flight operations between 23:01 and 06:59. All times are local. Atlantic’s entry procedures.

These service windows are separate from the routine FBO hours above. An on-call arrangement does not itself authorise an overnight flight. Set the food handover against the operator’s approved movement. If departure moves, establish whether the meals can remain with the handler, should stay with the supplier or need replacement under the supplier’s instructions.

What determines the catering price?

Use an itemised catering total covering the work required for your order:

• Food and beverages: passenger and crew portions, selected dishes, drinks and separate meal services.
• Preparation: any applicable charge for special dietary preparation, individual labels or particular presentation.
• Packing and equipment: containers, tableware, serving utensils and any equipment return arrangements.
• Delivery and loading: collection, transport to the agreed receiving point and aircraft loading where separately charged.
• Timing and coordination: any applicable rush-order, holding, redelivery, handling or after-hours charges.

A simple meal served in its own container suits a flight where convenience is the priority. A plated dining service suits a flight where the meal is part of the experience, with preparation, equipment and crew service specified accordingly. Evaluate offers against the same service requirements so the total reflects what will actually be delivered.

Include catering in your Flyius charter enquiry

Send your itinerary and completed meal brief through the charter enquiry page. Identify which catering requirements are essential to your aircraft choice, particularly reheating, storage or a planned dining service.

Flyius is a charter broker and owns no aircraft. Flyius requests the operator’s AOC and insurance for each proposed flight and names the operating carrier in the quote. The charter price comes in the operator’s written quote. The guide to working with a private jet charter broker explains how the broker and operating carrier contribute to the booking.